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Monday, December 22, 2014

Want To Try a New Tool?

Posted by William on February 22, 2010

Are you tired of hammering away at the same old projects? Not having any time for yourself?

In this article, you’ll read about how your timer can create space for your to-do list and for you to relax. Time can be your friend.


Here are way you can use the timer method in your day to day life.

Sorting Mail

Are still looking at a pile of mail in a box, basket, or desk? Feeling clueless inthe clutter? Are you willing to try a new way? Okay. Get your timer or your alarm clock.

Now, clear some space on a table, your desk, or even the floor. Believe it or not, theempty space will help your thoughts calm and add clarity to your decisions. The greater theamount of focus you can have while working on your project, the greater efficiency and senseof success. With that in mind, take a deep breath and exhale slowly. Remember, this time isfor 20 minutes of time and energy to change that stack of mail into a sigh of success.

Great! Gather your (1) mail, (2) organizing tools (file folders, pen, paper, baskets, andclips), (3) waste container (4) a colored pencil, and (5) your timer. Now label the file folders: “READ,” “ACTION,” and “TO OTHERS.” Then staple one lined sheet of paper on the folder marked “ACTION.”

If you would like abeverage, prepare it and place it well off to the side. You and the mail are the focalpoint.

Ready? Great. Set you timer for 20 minutes and have fun.

Ideally, each paper is touched only once. This means open the mail and file in appropriate folder.

Step 1:

Throw all junk mail into garbage container. If it is obviously ads andmail you know are not what you want, throw it in the waste container. Do not get personally involved with it. Toss it immediately. If you aren’t sure, then open the envelope and assoon as you know it is junk; throw it away. No need to read every word of something which isof no future interest. Now you know that all the rest of the mail is either giving information or requiring action.

Step 2:

All the papers that are for information and are for reading withno action required, do two things: date the papers and put them in the “Information” folder.

Step 3:

All the papers that require action are recorded on a lined sheet ofpaper. Record three things: (1) company or person who sent it, (2) state what must be done, and (3) date to be done. Clip paper(s) and envelopes together. (4) Place in the “Action” folder. (5) When you are done with the action mail, attach list to the outside of the folder. Check this folder every day so that you know when items are due.

Note: If you want more organization, you could add the action dates to your calendar or palm organizer. Write who, what, when, and location which is the “action” folder.

Step 4:

The papers that need to be given to someone else go into the “To Others”folder. Distribute these after your twenty minutes are complete. Keep only the mail which is in your area of response.

When the timer rings, congratulate yourself. Continue breathing and relax. Congratulations. Good job.

If you have more time and want to continue,set the clock for another 20 minutes and continue. Always congratulate your self for what you have just accomplished, and then decide if you want to continue. Appreciation is essential.

If you chose to stop and do more later, then clear your workspace. Put your remainingmail in a basket and set your two folders in a visible holder. That way you can see yoursuccess and have space for when you are ready to work on this or another project.

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